Analyzing Fiori App Usage and Cleaning up Unused Apps
With the growing use of SAP Fiori in S/4HANA systems, the need for structured SAP Fiori monitoring is increasing. Organizations face the challenge of transparently analyzing actual SAP Fiori app usage and identifying unused applications in the Fiori Launchpad.
The Xiting Fiori App Tracker creates transparency here and forms the foundation for usage-data-based optimization of roles, business catalogs, and Fiori tiles in the SAP Fiori Launchpad.
Usability and Governance
SAP Fiori was designed to provide modern role-based applications and enable an intuitive user experience in the SAP Fiori Launchpad.
As the Fiori landscape grows, authorizations, catalogs, and app structures become increasingly complex. Without structured SAP Fiori Launchpad monitoring, organizations quickly lose track of which Fiori apps are actually used in production and which apps are carried along unused.
As the number of Fiori apps, business catalogs, target mappings, and roles increases, complex structures emerge that are difficult to manage efficiently without proper analysis.
→ This makes clear that sustainable governance is barely achievable without SAP Fiori monitoring.
Especially in SAP S/4HANA landscapes, the number of deployed Fiori apps often grows very quickly. In addition, custom extensions, individual catalogs, and complex role concepts emerge.
This frequently leads to excessive authorizations, unclear roles, increased maintenance effort, unused apps, and unnecessarily extensive business catalogs.
While technical SAP usage data is generally available, it does not provide sufficient business context and requires additional manual effort.
The Xiting Fiori App Tracker addresses exactly this gap and delivers a clearly structured view of actual Fiori application usage (Fiori app usage).
The focus is not only on the technical Fiori app ID, but on the combination of usage data, business context, and Fiori-specific metadata.
This makes SAP Fiori monitoring possible at the user and application level.
Organizations gain answers to key questions →
→ In addition, the Fiori App Tracker enables an aggregated monthly evaluation, allowing usage trends and frequently used Fiori apps to be identified quickly.
A key advantage of the Xiting Fiori App Tracker lies in the business-oriented preparation of usage data.
The Fiori App Tracker supplements the technical information with additional Fiori-specific metadata and presents the relationships in a much more understandable way.
In addition to the Fiori app IDs used, the Fiori App Tracker provides information on:
This combination enables significantly more efficient analysis for SAP Fiori cleanups, redesigns, Launchpad optimizations, and S/4HANA implementations.
In particular, SAP security teams, Fiori administrators, and SAP Basis teams benefit from technical usage data being enriched with the business context of the respective Fiori applications. This significantly reduces manual analysis effort, and optimization potential can be identified more quickly.
This information enables a much better business-level classification of the technical usage data. While the app ID uniquely identifies the technical application, the app title provides business readability for users and further analysis.
The catalog ID, in turn, shows through which business catalog the app is provided in the Launchpad, allowing a direct mapping to role and authorization concepts.
Using the Fiori app F4485 as an example, it also becomes clear that different semantic actions within a single semantic object, such as display and manage, don’t necessarily point to different technical applications. Different target mappings often point to the same Fiori app but differ in the business entry point within the SAP Fiori Launchpad.
These semantic actions serve primarily navigation and business-level structuring within the Launchpad. They influence how applications are organized and made contextually accessible to users within tiles, catalogs, and navigation entry points.
In many cases, this makes the same technical functional scope of an app accessible from different business perspectives, for example, in a display or edit context.
However, it’s important to distinguish this from the actual authorization behavior. The actual authorizations are still controlled via PFCG roles and the assigned backend and OData services.
Optimizing existing Fiori Landscapes
Over time, SAP S/4HANA landscapes often develop into extensive Fiori environments in which significantly more applications, business catalogs, and target mappings are provided than are actually used in day-to-day operations.
With the Fiori App Tracker, organizations can specifically streamline existing Fiori landscapes, reduce them to apps that are actually used, and make them more sustainable. Another key advantage lies in the sustainable improvement of the user experience in the SAP Fiori Launchpad.
By reducing unused apps, home screens become clearer, navigation paths shorter, and the relevance of the applications provided to end users increases significantly.
Analyzing Standard Catalogs
As part of S/4HANA transformations, organizations initially often deploy extensive SAP standard catalogs to ensure broad functional coverage for business departments.
As the project progresses, the Fiori App Tracker enables a data-driven narrowing of these typically overly broad SAP standard catalogs. Using the Xiting Fiori App Tracker, organizations analyze which apps are actually used and which applications are relevant for the respective business departments.
Based on this real usage data, organizations can then create targeted, significantly leaner business catalogs.
This leads to lower complexity, better clarity, optimized role structures, and more sustainable Fiori authorizations.
The principle of least privilege is among the most important requirements of modern SAP security concepts.
In practice, however, roles frequently contain authorizations for applications that are never used.
The Xiting Fiori App Tracker helps streamline roles in a targeted way, reduce excessive authorizations, minimize security risks, better meet compliance requirements such as SOX and NIST CSF, and implement audit-ready authorization concepts.
A particular advantage comes from integrating the Fiori App Tracker into XAMS. The usage data identified in the Fiori App Tracker can, for example, be used directly within the Role Designer.
Building on this, Fiori catalogs, spaces, and pages can be created at scale and efficiently, based on actual usage, with the Role Replicator as part of cleanups, redesigns, or S/4HANA transformations.
This allows real Fiori usage information to flow directly into role design, enabling significantly more targeted and efficient role creation.
Effective SAP Fiori monitoring is a key success factor for modern SAP landscapes. Only through transparent analysis of actual SAP Fiori app usage can organizations sustainably reduce unnecessary complexity and security risks.
The Fiori App Tracker creates transparency into the actual usage of SAP Fiori applications and enriches technical usage data with business metadata.
The Xiting Fiori App Tracker forms the foundation for:
The clear presentation of app usage, the provision of app titles, and the integration into XAMS enable a significantly more efficient design of Fiori authorizations, roles, and catalog structures.
Especially in redesigns or S/4HANA implementations, this creates a reliable foundation for sustainable, modern SAP Fiori security.
SAP Fiori monitoring describes the continuous analysis of SAP Fiori application usage in the Fiori Launchpad. The goal is to create transparency into actual app usage and identify unused or rarely used apps.
In practice, SAP standard catalogs are often assigned too broadly, making many apps available but not actually relevant to users.
A cleanup reduces complexity, improves Fiori Launchpad performance, and increases clarity for end users.
Through SAP Fiori monitoring and tools such as the Xiting Fiori App Tracker, which evaluates real usage data and surfaces only the apps that are actually used.
The Xiting Fiori App Tracker is a tool for analyzing SAP Fiori app usage in SAP S/4HANA systems. It provides structured usage data at the app and user level, forming the foundation for SAP Fiori cleanup and Launchpad optimization.
Yes, the Fiori App Tracker is particularly relevant in SAP S/4HANA transformations. It helps optimize initially assigned standard catalogs based on real usage and reduce unnecessary complexity.
The Fiori App Tracker analyzes, among other things:
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